All GCHI Vendors:

GCHI prefers to pay all of its Vendors electronically. As a result, the forms to enroll in the GCHI Accounts Payable Electronic Payment Program are attached. These forms should be completed in full and then faxed back to the GCHI Treasury Department at 843-376-2548 along with a voided/cancelled check copy, OR a banking spec letter issued from your bank, OR a current bank account statement with transactions concealed. The bank statement you send should include: your account # with the bank, the bank name and ABA # for your bank, and also the name that the depositor account is in with the bank. Deposit slip copies will not be accepted for enrollment as many mainstream banks will not process electronic deposits using the same ABA # that is found on deposit slips. Completion of this enrollment in full as detailed/requested is necessary to be setup on this payment program.

GCHI’s payment process begins each week with our bank receiving an electronic payment transmission. The net credit of this transmission is then taken from the GCHI banking account. Then GCHI’s bank sends out separate electronic deposits to each of the vendor’s bank accounts as detailed in their enrollment with GCHI. With exception on certain holidays, the AP department produces payments typically each Wednesday. This would include all printed checks for vendors and all electronic payments for vendors enrolled in the electronic payment program. The electronic payment format used by GCHI is CTX. At present, some banks have or can refer you to software programs that can give your AR department detailed line information from the electronic deposit IE…invoice #'s, invoice amounts and etc. However, this depends entirely on how you are setup with your bank. GCHI can not setup any AR Department services for your company with your bank. If you desire services of this type, you will need to contact your bank on this matter. GCHI offers CTX payment formats ONLY and no other electronic payment formats.

Regardless of any format of electronic reporting you have with your bank, or it’s software provider, the account detailed in your enrollment will always receive in net a deposit for any invoice or invoices (if any due) transmitted out each week in AP. Typically you will see deposits within two business days or generally by each Friday. The GCHI AP Department will fax out a detailed statement weekly that ties to any payment transmitted out to your bank. This fax is based on the enrollment information you provided on your enrollment form. If you do not receive this information via fax, please contact the GCHI Accounts Payable Department as follows: Phone: 843-851-5611 Fax: 843-376-2556 Email: apinbox@gchi.com

Upon receipt of the completed enrollment form and information, you can expect GCHI to prepare a full setup to send out electronic payments to your company, if due, within one business week of the receipt of your enrollment paperwork. If you try the program and then prefer not to remain enrolled, please notify GCHI in writing via fax on your company letterhead as to your wishes to be converted to check payments by mail alternately. Also, should your banking information change at all, or if your company reforms legally in any way, a new set of enrollment paperwork will be required. Do note it will always take a full business week to take full actions on any requests received. If you do not have access to a fax and wish instead to email pdf attachments in for enrollment, the email address for this purpose is: TREASURYMANAGEMENT@GCHI.COM.

WELCOME TO THE GCHI AP ELECTRONIC PAYMENT PROGRAM!!

IF YOU HAVE QUESTIONS OR IF YOU NEED ASSISTANCE: CONTACT TREASURY MANAGEMENT
BY E-MAIL:  TREASURYMANAGEMENT@GCHI.COM
PHONE: 843-851-5619
FAX 843-376-2548